Libraries Tasmania promotes lifelong learning opportunities in welcoming and supportive environments. As part of the Department for Education, Children, and Young People, Libraries Tasmania’s libraries serve as community hubs and are designed to provide increased access to education and training. We support community learning and community activities by providing meeting rooms and facilities at affordable cost.
1. General
The hirer agrees to comply with these Terms and Conditions and Meeting Room Hire Policy at https://libraries.tas.gov.au/about-us/policies-and-governance/policies/meeting-room-hire-policy/purpose/
- be at least 18 years of age
- use the room only for the purpose on the application form
- comply with Libraries Tasmania policies https://libraries.tas.gov.au/about-us/policies-and-governance/policies/
- not indicate or imply that their event is sponsored or endorsed by Libraries Tasmania
- not promote their event as being held in a library meeting room until the hire is approved.
Libraries Tasmania accepts no responsibility for any damage, loss or theft of any property of the hirer.
Failure to comply with these Terms and Conditions may result in future bookings being refused or recovery of costs.
2. Availability and bookings
Applicants must contact the library for room availability before applying and may be asked for additional information as part of the assessment process. Applicants will be notified of the outcome by email.
3. Payment and refunds
Fees are listed at: https://libraries.tas.gov.au/public-libraries/meeting-rooms-at-your-library/ and payment can be made by credit card, EFT, or cash at the library.
Any changes or cancellations must be notified as soon as possible. Fees are non-refundable with less than 48 hours’ notice.
4. Hirer responsibilities
During the hire period, the hirer must:
- be present for the duration of the booking and is responsible for attendee behaviour
- ensure the room’s maximum capacity is not exceeded
- set up the room to meet their needs and return it to its original layout, leaving it clean and tidy
- ensure child safeguarding arrangements are in place in accordance with Safeguarding Children Policy: https://libraries.tas.gov.au/about-us/policies-and-governance/policies/safeguarding-children-policy/purpose/
- understand and follow evacuation and safety procedures and follow staff instructions
- immediately report any damage, breakage, or injury to library staff.
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