The Collection Development Policy (Libraries Tasmania) [the Policy] sets out the principles and priorities that guide our collection development activities including selection, acquisition, deselection and disposal in support of Libraries Tasmania’s Strategic Directions. The Policy ensures we meet our legal obligations as defined by the Libraries Act 1984 and Archives Act 1983 as well as observing our ethical obligations in collection development.
Libraries Tasmania collects material for heritage, reference and public library collections.
Heritage collections include material that is about Tasmania, published in Tasmania, or written by a Tasmanian, in a range of physical and digital formats.
The objectives of this Policy are to ensure that our collections:
This Policy includes the following collection areas (Our collections) which are further detailed in their own Guideline document:
The following collections are excluded:
This Policy supports the role and function of the State Library Service and associated collecting responsibilities determined by the Libraries Act 1984 (Tas) and the Archives Act 1983 (Tas) as follows.
Section 4. State Library Service
For the purpose of providing, promoting, and advancing, a library service in Tasmania there is established a State Library Service.
Section 6. Functions of Secretary
(1) The functions of the Secretary under this Act are as follows:
(c) subject to the Archives Act 1983, to collect and make available for use by the public books relating to the history and development of the State…
(d) to undertake the care and control of –
(ii) the books and other personal property in the ownership or possession of the State Library Service
Section 22. Certain books to be delivered to Secretary
(1) The publisher of every book published in the State shall, within one month after the publication of that book, deliver at his own expense a copy of that book to the Secretary.
Section 8. Responsibilities and powers of State Archivist
An Act to provide for the custody of State and other records including the following responsibilities of the State Archivist under Division 2:
(1) The State Archivist is responsible for –
(a) the care of the State archive
(2) The State Archivist has power to do all things necessary or convenient to be done for or in connection with, or incidental to, the performance of his or her functions and, in particular, has power to do the following:
(d) accept responsibility for the safe keeping of documents and objects which are not State records
(g) acquiring records by purchase, gift, or bequest or on loan.
The Libraries Act 1984 requires a copy of everything published in Tasmania to be deposited in the State Library. This is a requirement in all Australian jurisdictions and the broad term ‘legal deposit’ is used. Publications include any book, eBook, website, newspapers, maps and plans, sheet music, sound or video recordings, or anything else whereby words, sounds, or images are reproduced. Further information on Legal Deposit in Tasmania is available on the Libraries Tasmania website.
As part of our State Library function, Libraries Tasmania has responsibility for providing a multi-faceted library service with a collecting focus on materials about Tasmania, by Tasmanians and published in Tasmania. These collections and materials underpin equity, intellectual freedom and serve as the memory and expression of our society and culture.
Our State Library collection is made up of:
The Tasmanian Heritage Collection includes a state collection of published works such as Tasmanian publications, newspapers, ephemera and nationally significant heritage collections including the Allport and W L Crowther Collection. Libraries Tasmania selects, acquires, preserves and provides access to materials relating to the history and development of the State. Further information on this collection is available in the Tasmanian Heritage Collection Development Guideline.
Libraries Tasmania manages two significant donated collections:
The Reading Room at 91 Murray Street Hobart, provides access to an authoritative collection of non-circulating materials to provide answers to a range of questions. The State Reference Collection offers a collection of resources containing local, national and international perspectives that are current, authoritative, well-written and of enduring value, with a particular focus on Tasmanian and Australian content. Further information on this collection is available in the Reference Collection Development Guideline.
The Community Archives collection comprise of personal, family or corporate unpublished records. The material is selected for its research value, historic associations and social and cultural significance.
Material may include, but is not limited to, letters, diaries, minutes of meetings, reminiscences, maps, architectural plans, photographs, films, videos and audio recordings.
In most cases, items within this collection have been acquired as donations from individual Tasmanians and organisations such as community groups, churches, businesses and companies, political parties, trade and professional associations and sporting bodies. Further information on this collection is available in the Community Archive Collection Development Guideline.
Libraries Tasmania aims to present a popular, contemporary, and attractive state-wide lending collection comprised of adult and children’s non‑fiction, fiction, and non-book materials, with a focus on current and classic works and a strong commitment to Tasmanian publications and a preference for Australian coverage. It also includes the 26Ten Quick Reads. Further information on this collection is available in the Lending Collection Development Guideline.
The Lending Collection is predominately a floating collection where items are not housed permanently at one specific library but instead shelved at the library where they were most recently checked in.
The movement of lending items is facilitated by:
This enables Libraries Tasmania to manage and curate lending collection areas on a state-wide basis, offering a wider range of titles than would be able to be offered if items were only purchased for individual libraries.
Offers a range of current resources to answer general questions. Standard resources available in a public library include dictionaries, encyclopaedias, almanacs, biographical sources, directories, atlases, bibliographies as well as local studies, and family history items. The size, range and breadth of individual library collections vary according to the size and needs of the local community. Further information for this collection type is available in Reference Collection Development Guideline.
In addition to printed and electronic books, Libraries Tasmania collects rare and unique materials. Incorporating multiple formats such as:
Not all published material is suited for the public library environment and not all published material is robust enough to last multiple loans. This must be taken into consideration as part of the selection process. Unsuitable formats may include items which are very large, very small, irregular in shape, flimsy, fragile, stapled or ring bound, contain ‘product samples’ such as craft supplies or cosmetics, or are designed for a single user to fill in questions or complete puzzles.
Books, audiobooks, magazines, films, and music and virtually all content previously purchased by libraries in physical formats are now often available in digital form. Libraries Tasmania will consider acquiring digital or electronic versions of any item purchased in a physical format, using standard selection criteria, where a digital version is available and where the budget allows.
Large print format books provide access to reading for many visually impaired or elderly clients for example. Libraries Tasmania acquires a wide range of titles in different genres and subject areas for the general lending collection area and Home Library Service. We do not acquire Braille or DAISY format books, leaving this to specialist vision support services.
All non-book formats are purchased on a ‘basic compatibility’ model, for example Libraries Tasmania currently purchases DVD but not Blu-ray, PS4 but not PS5. Obsolete formats are deselected from the collections once supply is unavailable and demand has ended, for example we no longer hold cassettes, VHS or CDROMs in our lending collection areas.
Full details of the specifications for individual collection areas can be found in the relevant Profile Plans and Selection Principle guidelines. Further information on this collection types is available in the Lending Collection Development Guideline.
The Lending Collection Development describes the depth and focus of individual collection areas that make up the state-wide Lending Collection. It also provides a framework to support the ongoing development of the Lending Collection across Tasmania’s public library network.
The Reference Collection Development provides a framework to support the selection and acquisition of published materials for the State Reference and local public library network Reference Collections. The Guideline also covers what is excluded from the Reference Collections as well as donations, retention, deselection and access.
The Tasmanian Heritage Collection Development describes the depth and focus of individual collection areas that make up the Heritage Collection. It also provides a framework to support the selection and acquisition of materials meeting the primary focus of the Heritage Collection which is to collect and make available for use by the public, books relating to the history and development of the State (Libraries Act 1984).
The Tasmanian Community Archive Collection Development provides a framework for the selection, acquisition and preservation of collection areas that make up the Community Archives Collection. This collection comprises personal, family or corporate unpublished original records with relevance to Tasmania and its peoples covering the political, social, cultural, religious, economic and natural history.
Libraries Tasmania collects high quality items in existing and emerging formats. Materials for the collection can be purchased through Libraries Tasmania’s budget.
The acquisition and procurement of items for Libraries Tasmania collections are undertaken in accordance with the principles and guidelines of the Treasury Department, Tasmanian Government.
This includes:
Libraries Tasmania also participates in the National and State Libraries of Australasia (NSLA) eResources Consortium and the Libraries Australia Document Delivery service to provide access to interlibrary loans and document delivery service and shared electronic subscriptions.
Further information on selection and acquisition for the different collection types is available in the corresponding Guideline, see Our collections.
Libraries Tasmania regularly receives donations of books and other materials by members of the public. Donations are managed depending on where they would be best suited within our collections.
Libraries Tasmania welcome offers of material that:
Libraries Tasmania’s priorities include:
Items of cultural significance can be donated to us through the Australian Government’s Cultural Gifts Program.
Specific donation offers of material that contributes to Tasmania’s history and helps to fill gaps in our collections are assessed by the criteria and procedures available at Add to our collection.
Donated material helps safeguard our documentary heritage for current and future generations.
Donations to the lending collection must meet the following criteria:
Tasmanian materials are always welcome and may be utilised within other areas of the library collection. The Library reserves the right to dispose of any items if they are not needed, at any time and by any means, including the right to offer them to any other body deemed appropriate, or to recycle them.
Each collection type has its own criteria for deselection. Refer to the relevant Guideline in Our collections.
Libraries Tasmania may dispose of withdrawn library items and unwanted donations by any combination of the following methods:
Where items have been identified as having no alternative use, environmentally sustainable practices such as recycling will be used for disposal. Library Managers will make local decisions of how best to dispose of withdrawn stock for pulping
Library Managers and their delegates will document disposal decisions and arrangements for each site in their catchment.
A group of objects or items collected or gathered together to meet a purpose.
Items that are often printed, that are not intended to last but are collected, preserved and made accessible through library collections. Types of items include theatre programs, posters, guidebooks, postcards and flyers.
Published works includes periodicals, newspapers, printed matter, maps, plans, music, manuscripts, pictures, prints, motion pictures, sound recordings, photographic negatives and prints, microphotographs, video recordings, and ‘any other matter or thing whereby words, sounds, or images are recorded or reproduced’.
State record means –
a) a Crown record; or
b) a record of a State authority which relates to the business or affairs of that authority; or
c) a record of a local authority which relates to the business or affairs of that authority; or
any other record that was at any time a record mentioned in paragraph (a), (b) or (c) – but does not include a record of the Parliament of Tasmania.